Responsible Use Policy

Southwest School Corporation

Responsible Use Policy


Southwest School Corporation recognizes that access to technology in school gives students greater opportunities to learn, engage, communicate, and develop skills that will prepare them for work, life, and citizenship. We are committed to helping students develop 21st-century technology and communication skills. To that end, we provide access to technologies for student and staff use.

This Responsible Use Policy outlines the guidelines and behaviors that users are expected to follow when using school technologies or when using personally-owned devices on the school campus.

  • The Southwest School Corporation network is intended for educational purposes.
  • All activity over the network or using district technologies may be monitored and retained.
  • Access to online content via the network may be restricted in accordance with our policies and federal regulations, such as the Children’s Internet Protection Act (CIPA).
  • Students are expected to follow the same rules for good behavior and respectful conduct online as offline.
  • Misuse of school resources can result in disciplinary action.
  • Southwest School Corporation makes a reasonable effort to ensure students’ safety and security online, but will not be held accountable for any harm or damages that result from use of school technologies.
  • Users of the district network or other technologies are expected to alert IT staff immediately of any concerns for safety or security.

Technologies Covered

Southwest School Corporation may provide Internet access, desktop computers, mobile computers or devices, videoconferencing capabilities, online collaboration capabilities, message boards, email, and more.

As new technologies emerge, Southwest School Corporation will attempt to provide access to them. The policies outlined in this document are intended to cover all available technologies, not just those specifically listed.

Usage Policies

All technologies provided by the district are intended for education purposes. All users are expected to use good judgment and to follow the specifics of this document as well as the spirit of it: be safe, appropriate, careful and kind; don’t try to get around technological protection measures; use good common sense; and ask if you don’t know.

Web Access

Southwest School Corporation provides its users with access to the Internet, including web sites, resources, content, and online tools. That access will be restricted in compliance with CIPA regulations and school policies. Web browsing may be monitored and web activity records may be retained indefinitely.

Users are expected to respect that the web filter is a safety precaution, and should not try to circumvent it when browsing the Web. If a site is blocked and a user believes it shouldn’t be, the user should follow district protocol to alert an IT staff member or submit the site for review.


Southwest School Corporation may provide users with email accounts for the purpose of school-related communication. Availability and use may be restricted based on school policies.

If users are provided with email accounts, they should be used with care. Users should not send personal information; should not attempt to open files or follow links from unknown or untrusted origin; should use appropriate language; and should only communicate with other people as allowed by the district policy or the teacher.

Users are expected to communicate with the same appropriate, safe, mindful, courteous conduct online as offline. School-issued email is monitored and archived.

Social/Web 2.0 / Collaborative Content

Recognizing the benefits collaboration brings to education, Southwest School Corporation may provide users with access to web sites or tools that allow communication, collaboration, sharing, and messaging among users.

Users are expected to communicate with the same appropriate, safe, mindful, courteous conduct online as offline. Posts, chats, sharing, and messaging may be monitored. Users should be careful not to share personally-identifying information online.

Mobile Devices Policy

Southwest School Corporation may provide users with mobile computers or other devices to promote learning outside of the classroom. Users should abide by the same Responsible use policies when using school devices off the school network as on the school network.

Users are expected to treat these devices with extreme care and caution; these are expensive devices that the school is entrusting to your care. Users should report any loss, damage, or malfunction to IT staff immediately. Users may be financially accountable for any damage resulting from negligence or misuse.

Use of school-issued mobile devices off the school network may be monitored.

Personally-Owned Devices Policy

Students should keep personally-owned devices (including laptops, tablets, smart phones, and cell phones) turned off and put away during school hours—unless in the event of an emergency or as instructed by a teacher or staff for educational purposes.

Because of security concerns, when personally-owned mobile devices are used on campus, they should not be used over the school network without express permission from IT staff. In some cases, a separate network may be provided for personally-owned devices.


Users are expected to take reasonable safeguards against the transmission of security threats over the school network. This includes not opening or distributing infected files or programs and not opening files or programs of unknown or untrusted origin.

If you believe a computer or mobile device you are using might be infected with a virus, please alert IT. Do not attempt to remove the virus yourself or download any programs to help remove the virus.


Users should not download or attempt to download or run .exe programs over the school network or onto school resources without express permission from IT staff.

You may be able to download other file types, such as images of videos. For the security of our network, download such files only from reputable sites, and only for education purposes.


Users should always use the Internet, network resources, and online sites in a courteous and respectful manner.

Users should also recognize that among the valuable content online is unverified, incorrect, or inappropriate content. Users should use trusted sources when conducting research via the Internet.

Users should also remember not to post anything online that they wouldn’t want parents, teachers, or future colleges or employers to see. Once something is online, it’s out there—and can sometimes be shared and spread in ways you never intended.


Users should not plagiarize (or use as their own, without citing the original creator) content, including words or images, from the Internet. Users should not take credit for things they didn’t create themselves, or misrepresent themselves as an author or creator of something found online. Research conducted via the Internet should be appropriately cited, giving credit to the original author.

Personal Safety

Users should never share personal information, including phone number, address, social security number, birthday, or financial information, over the Internet without adult permission. Users should recognize that communicating over the Internet brings anonymity and associated risks, and should carefully safeguard the personal information of themselves and others. Users should never agree to meet someone they meet online in real life without parental permission.

If you see a message, comment, image, or anything else online that makes you concerned for your personal safety, bring it to the attention of an adult (teacher or staff if you’re at school; parent if you’re using the device at home) immediately.


Cyberbullying will not be tolerated. Harassing, dissing, flaming, denigrating, impersonating, outing, tricking, excluding, and cyberstalking are all examples of cyberbullying. Don’t be mean. Don’t send emails or post comments with the intent of scaring, hurting, or intimidating someone else.

Engaging in these behaviors, or any online activities intended to harm (physically or emotionally) another person, will result in severe disciplinary action and loss of privileges. In some cases, cyberbullying can be a crime. Remember that your activities are monitored and retained.

Types of Cyber-bullying – Cyber-bullying can take many forms. Properly identifying and preventing cyber- bullying requires an understanding of the different ways technology can be used to hurt others

  • Flaming– Online fights using electronic messages with angry or vulgar language.
  • Harassment– Repeatedly sending nasty, mean, and insulting messages.
  • Denigration– “Dissing” someone online. Sending or posting gossip or rumors about a person to damage his or her reputation or friendships.
  • Impersonation– Pretending to be someone else and sending or posting material to get that person in trouble or damage their reputation.
  • Outing– Sharing someone’s secrets or embarrassing information or images online.
  • Trickery– Tricking someone into revealing secrets or embarrassing information and then sharing it online.
  • Exclusion– Intentionally and cruelly excluding someone.
  • Cyber-stalking– Repeated, intense harassment and denigration that includes threats or creates significant fear.
    * “An Educator’s Guide to Cyber-bullying and Cyber-threats,” by Nancy Willard

Examples of Responsible Use

I will:

  • Use school technologies for school-related activities.
  • Follow the same guidelines for respectful, responsible behavior online that I am expected to follow offline.
  • Treat school resources carefully, and alert staff if there is any problem with their operation.
  • Encourage positive, constructive discussion if allowed to use communicative or collaborative technologies.
  • Alert a teacher or other staff member if I see threatening, inappropriate, or harmful content (images, messages, posts) online.
  • Use school technologies at appropriate times, in approved places, for educational pursuits.
  • Cite sources when using online sites and resources for research.
  • Recognize that use of school technologies is a privilege and treat it as such.
  • Be cautious to protect the safety of myself and others.
  • Help to protect the security of school resources.

This is not intended to be an exhaustive list. Users should use their own good judgment when using school technologies.

Examples of Irresponsible/Unacceptable Use

I will not:

  • Use school technologies in a way that could be personally or physically harmful.
  • Attempt to find inappropriate images or content.
  • Engage in cyberbullying, harassment, or disrespectful conduct toward others.
  • Try to find ways to circumvent the school’s safety measures and filtering tools.
  • Use school technologies to send spam or chain mail.
  • Plagiarize content I find online.
  • Use text and messaging services outside of My Big Campus without permission of classroom teacher.
  • Gaining access to other student’s accounts, files, and or data.
  • Listening or viewing media or books labeled “Explicit”
  • Illegal installation or transmission of copyrighted materials
  • Use of chat rooms, sites selling term papers, book reports and other forms of student work.
  • Post personally-identifying information, about myself or others.
  • Agree to meet someone I meet online in real life.
  • Use language online that would be unacceptable in the classroom.
  • Use school technologies for illegal activities or to pursue information on such activities.
  • Attempt to hack or access sites, servers, or content that isn’t intended for my use.

This is not intended to be an exhaustive list. Users should use their own good judgment when using school technologies.

Handling and Care of the IPad

  • The user must keep the iPad in the district provided protective case
  • iPads and cases must remain free of any writing, drawing, stickers, or labels that are not applied by SWSC.
  • Use the iPad on a flat, stable surface.
  • Do not set books on the iPad.
  • Do not have food or drinks around the iPad.
  • Wipe surfaces with a clean, dry soft cloth.
  • Avoid touching the screen with pens or pencils.
  • Do not leave the iPad exposed to direct sunlight or near any heat or moisture sources for extended periods of time..

Power Management

  • It is the user’s responsibility to recharge the iPad’s battery so it is fully charged by the start of the next school day.
  • All missed classwork must be made up on the students’ own time.
  • The iPad must remain ON (awake or sleep mode) at school at all times. NO EXCEPTIONS.


  • The iPad should be transported in its protective case at all times.
  • Do not leave iPad in a vehicle for extended periods of time or overnight.
  • Do not leave iPad in visible sight when left in a vehicle.

Monitoring and Supervision

  • Do not leave the iPad unattended in an unlocked classroom, a bathroom, or during an extra-curricular activity.
  • Do not lend your iPad to a classmate, friend, or family member.
  • You are responsible for the safety / security of the iPad and any activity on the device at all times.

Limitation of Liability

Southwest School Corporation will not be responsible for damage or harm to persons, files, data, or hardware.

While Southwest School Corporation employs filtering and other safety and security mechanisms, and attempts to ensure their proper function, it makes no guarantees as to their effectiveness.

Southwest School Corporation will not be responsible, financially or otherwise, for unauthorized transactions conducted over the school network.

Violations of this Responsible Use Policy

Violations of this policy may have disciplinary repercussions determined by building administrators, including:

  • Notification to parents
  • Suspension of network, technology, or iPad/computer privileges
  • Detention, suspension and/or expulsion from school and school-related activities
  • Legal action and/or prosecution
  • Financial Consequences

iPad Insurance Policy

IPads of the Southwest School Corporation are insured by Insuratech.  Insuratech will provide coverage for the following items but are not limited to:

Drops – Cracked Screens to Broken Internal Parts

Spills – Splash, Spill, or Full immersion

All Mechanical and Electrical Failures

Hard Drive Crash

Wi-Fi Board Failure

Loose Charging Port

LCD Burn Out

Accidental Damage (not deemed to be usual wear from use)

Theft, Robbery, or Burglary

This policy has a $50.00 deductible per incident, which is the responsibility of the parent or guardian.  The student will not be allowed to take the new device home until the $50 deductible is paid.

Student iPad must remain in corporation issued protective case or insurance will be void and parent will be responsible for replacing the device at the full cost.

IPad chargers are not covered under insurance.  The cost of a broken charger is $30.

Protective case is not covered under insurance. The cost of a broken case is $40.

Maintenance Fee

There will be a $10 fee for each device to help cover routine use and maintenance.